Campus Event Planning

In recent years, the number of events sponsored by alumni and student groups and University departments has grown to more than 350 offerings, requiring greater coordination for a large-scale event. The ability for the Reunions team to manage the space reservation process is essential to accommodate the numerous space requests and to capture event details for the comprehensive listing of events in the official Reunions program (print program, Reunions website, event app).

Note: Because of the number of requests, it may not be possible to honor your desired location or time, and we appreciate your patience as we manage the planning process.

Reserving Campus Space

EMS Users (Faculty/Staff/Students) – New Reunions Reservations Template

• All campus partners requesting space for Reunions events are required to use the Reunions “template,” which will be available on the EMS Web App (http://scheduling.princeton.edu) during the week of February 6^th. The new template will capture the event details needed for the printed and online program of events.
• Requests for “A Registrar” spaces, University Services managed spaces, or any outdoor spaces will be reviewed and approved by the Reunions team. Spaces will be re-assigned, as necessary. (Note, tented events are subject to a site-usage fee through the Facilities Grounds team.)
• The Reunions team will partner with EMS Space Managers to confirm events requested in department-controlled spaces. As always, priority will be given to departmental-sponsored programs.

Alumni and Other Requestors Without EMS Access

Please submit this form no later than March 2 to request a space on campus, regardless if you have informed us of your plans. Multiple events require separate forms.

List Your Event

If your event is open to all Reunions attendees, and you’d like to list it in Reunions communications (printed program, Reunions website and mobile app), please submit your space request by March 2 and answer ‘yes’ on the request form. A separate form will be provided in late March to capture additional event details (speakers, descriptions, etc.) for the printed program, website, and app. Your EMS reservation number, which will be sent in your space confirmation, will be required to submit your event listing for the Reunions 2026 program.

Email reunionsevents@princeton.edu with any questions.

Note: After April 15, events can only be listed on the website and the app, and not in the printed version of the Schedule of Open Events.