Campus Event Planning

Campus Event Planning

Please consult the guidance below to plan or publicize your Reunions weekend event.

In recent years, the number of events sponsored by alumni and student groups and University departments has grown to more than 350 offerings, requiring greater coordination for a large-scale event. The ability for the Reunions team to manage the space reservation process is essential to accommodate the numerous space requests and to capture event details for the comprehensive listing of events in the official Reunions program (print program, Reunions website, event app).

Note: Because of the number of requests, it may not be possible to honor your desired location or time, and we appreciate your patience as we manage the planning process.

Reserving Campus Space

EMS Users (Faculty/Staff/Students) – New Reunions Reservations Template

  • All campus partners requesting space for Reunions events are required to use the Reunions “template,” which will be available on the EMS Web App ( during the week of February 6th. The new template will capture the event details needed for the printed and online program of events.
  • Requests for “A Registrar” spaces, University Services managed spaces, or any outdoor spaces will be reviewed and approved by the Reunions team. Spaces will be re-assigned, as necessary. (Note, tented events are subject to a site-usage fee through the Facilities Grounds team.)
  • The Reunions team will partner with EMS Space Managers to confirm events requested in department-controlled spaces. As always, priority will be given to departmental-sponsored programs.

Alumni and Other Requestors Without EMS Access

Please submit this form no later than March 1 to request a space on campus, regardless if you have informed us of your plans. Multiple events require separate forms.

List Your Event

If your event is open to all Reunions attendees, and you’d like to list it in Reunions communications (printed program, Reunions website and mobile app), please answer ‘yes’ on the request form and include the following information: date, start and end times, title, names and titles of speakers, panelists and/or moderators, sponsoring organization, location.  For the website listing you are welcome to provide a brief description and photo. 

Email with any questions.

Note: After April 15, events can only be listed on the website and the app, and not in the printed version of the Schedule of Open Events.